- October 23, 2024
- Posted by: Vineeta Birthlal
- Category: Business Central
Managing payroll can be a complex process, especially for businesses that have to follow local regulations, manage leaves, and handle employee documents. At Al-Futtaim Technologies, we understand these challenges. That’s why we’ve created a custom payroll module in Microsoft Dynamics 365 Business Central, designed specifically for businesses in the UAE. Our solution helps make payroll processes smoother and more efficient, while ensuring compliance with UAE laws.
In this blog, we’ll take a look at the Top 5 Features of our custom payroll module that can make your HR and payroll tasks easier.
1. Leave Management
Managing employee leaves is an essential part of payroll. In the UAE, employers need to track different types of leaves like annual leave, sick leave, and maternity leave, and pay employees accordingly. Our Leave Management feature simplifies this process.
Here’s how:
- Automatic Leave Calculation: Based on an employee’s contract and length of service, our system automatically determines how many leave days they are entitled to.
- Leave Types: You can set up different types of leaves (like annual, sick, or maternity leave) and track them separately.
- Real-time Balances: Employees and HR can see real-time leave balances, so there’s no confusion about how many leave days are available.
- Approval Workflow: Employees can apply for leave through the system, and managers can approve or reject it easily, without paperwork.
Example: An employee applies for annual leave. The system checks their leave balance, sends a request to their manager for approval, and updates the leave records once approved.
2. Document Management
Keeping track of employee documents is crucial, especially when it comes to contracts, visa copies, and other legal documents. With our Document Management feature, businesses can organize, store, and retrieve these important documents easily.
Here’s how it helps:
- Centralized Storage: Store all employee-related documents, like contracts, visas, and certifications, in one secure place.
- Expiry Reminders: Set automatic reminders for document renewals, like visa renewals, so nothing expires unnoticed.
- Secure Access: Provide a private and secure method of handling employee information by making sure that only authorized individuals have access to sensitive papers.
Example: You can upload an employee’s visa copy and system sends daily email to HR personnel highlighting the upcoming expirations. This avoids last-minute rushes and penalties.
3. Payroll/Salary Calculation
One of the most important tasks for any HR or finance team is calculating payroll accurately. In the UAE, this includes considering factors like basic salary, allowances, bonuses, overtime, and deductions such as social security or fines. Our Payroll/Salary Calculation feature automates this entire process.
Key benefits include:
- Automated Salary Processing: The system calculates the employee’s total salary by taking into account their basic salary, allowances, overtime, and other elements.
- Accurate Deductions: It automatically applies deductions for things like unpaid leave or fines.
- Compliance with UAE Laws: The payroll system is compliant with UAE labor laws, including WPS (Wage Protection System) for salary transfers.
- Monthly Payroll Reports: Generate detailed payroll reports that you can share with management or use for auditing purposes.
Example: At the end of the month, the system calculates each employee’s salary based on their work hours, leaves, and any allowances. The final amount is processed, and the system even prepares files for WPS, so the salary can be transferred to the employee’s bank.
4. Employee Self-Service
Our payroll module offers an Employee Self-Service feature, allowing employees to handle many payroll-related tasks on their own. This reduces the workload on HR staff and improves the employee experience.
Here’s what employees can do:
- View Payslips: Employees can access their payslips anytime, without having to ask HR for a copy.
- Check Leave Balance: They can see their leave balances in real-time and apply for leaves through the system.
- Submit Requests: Employees can submit requests for leave, salary advances, or document updates.
- Update Personal Information: Employees can update their personal information, like contact details or bank account information, without having to go through HR.
Example: An employee wants to check their pay for the month. They log in to the system, view their payslip, and see a breakdown of their salary, including basic pay, allowances, and deductions.
5. UAE Localization
The payroll module is fully localized for the UAE, meaning it takes into account all the specific requirements and rules related to payroll in the country. This includes:
- WPS Compliance: The system is compliant with the Wage Protection System (WPS), ensuring that salaries are paid correctly and on time.
- Gratuity Calculations: Automatically calculate the end-of-service gratuity, which is required by UAE law when an employee leaves the company.
- UAE Leave Rules: The system incorporates UAE-specific leave rules, such as paid annual leaves, sick leaves, and public holidays.
Example: When an employee resigns after 5 years of service, the system automatically calculates their end-of-service gratuity based on the UAE labor law, ensuring the company is fully compliant.
Why Choose Al-Futtaim Technologies for Your Payroll Module?
Managing payroll, leave, and employee documents is easier and more efficient with our custom payroll module in D365 Business Central, fully integrated with the Finance module.We designed it with UAE businesses’ needs in mind, making sure that local rules and regulations are followed.
By using our payroll solution, you’ll benefit from:
- Streamlined payroll processes
- Fewer manual errors
- Compliance with UAE laws
- Happier employees with access to self-service tools
- Easy management of employee documents and leaves
Get in Touch with Al-Futtaim Technologies
At Al-Futtaim Technologies, we specialize in building custom solutions for Microsoft Dynamics 365 Business Central, tailored to your business needs. Whether you need a payroll solution, HR management system, or any other module, we’ve got you covered.
Ready to streamline your payroll process? Contact us today to learn how our payroll module can help your business!